Job Application Genre Set

1, Introduction

This assignment is a job application genre set including job description, a cover letter, a CV, and responses to the job criteria. The description of the job on Seek.com. The cover letter provide my information, which the job light need or the superior might want to know. CV, the Curriculum vitae, is a brief overview of my life. Responses to the job criteria can show that I am qualified for the job.

2, Job application genre set

Job Description:
PERSONAL ASSISTANT
IMMEDIATELY AVAILABLE PERSONAL ASSISTANT

• Hays – Lauren Ryan
• Modern Melbourne CBD Offices
• Supportive Team Environment

Global Consultancy Seeking Immediately Available Personal Assistant

Your new company
This is a well-known professional services business is a global company with an outstanding reputation and an even better workplace culture. There is currently 2 unique opportunities to join this inclusive and supportive team as a personal assistant, supporting up to 4 Partners.

Your new role
This role will see you supporting multiple partners and some of your duties will include:

• Managing calls, diaries and inboxes
• Creating presentations
• Compiling and distributing communications
• Coordinating meetings and events
• Booking corporate travel
• Reconciling expenses

What you’ll need to succeed
You will have a professional manner and excellent communication skills. You will be able to effectively manage your time, prioritise and manage multiple tasks while consistently meeting deadlines. The ability to be flexible, proactive and show initiative wherever possible will be highly regarded.

What you’ll get in return
You will have the opportunity to thrive within a fast-paced environment in modern, central offices for a leading, supportive and collaborative team. You’ll be joining a business that prides themselves on their culture and staff engagement.

What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV to Lauren Ryan at Lauren.Ryan@hays.com.au.

Reference Number: 2277594

Wenhao LU
(My personal address)
Carlton, VIC
Email: wllu1@student.unimelb.edu.au
Tel. +61 XXX XXX XXX

Ms. Lauren Ryan
Recruitment Consultant,
Hays
360 Collins St
Melbourne VIC 3000
Australia
21 September 2019

Dear Ms. Ryan,

Application for Personal Assistant

I am writing to apply for the Personal Assistant position advertised on Seek.com on September 11th. 2019. I am now in the final semester of my post-graduate study at the University of Melbourne, and major in International Relations. I would like to have the opportunity to contribute to your company.

Hays is a leading global professional recruiting group and is the expert and market leader in this field. Your company has made so much achievement in the worldwide job market. I am very interested in this area, and I believe that being a member of Hays would be a marvelous start of my career. 

During my post-graduate life, I acquired knowledge of custom and culture of different countries, including the countries where your major partners are located. I am also familiar with the policies and laws of these countries. During my undergraduate study, I majored in German Language. I have also learned Japanese for two years. I have the capability to speak English, German, Japanese and Chinese (my mother language) fluently. This could be very useful in a company that handles multinational businesses.

I had a one-year internship at Continental Holding Corporation in Shanghai, China. I worked as an Assistant for the International Assignment Officer in the Human Resource Department. I have experience in communication compiling and distributing, as well as meetings and events coordinating. My communication skills were enhanced by communicating with foreign employees and local vendors. I devoted myself to the teamwork and training project. Decent outcomes were achieved by the end of my internship period.

Working at Hays as a Personal Assistant could be an opportunity for me to learn more about the global talent market. It would an excellent first step in my career. I am willing to make contribution to the company, and I would devote myself to the job.

My CV is attached, and I would be happy to provide further information about my previous experiences. Thank you for considering my application. I am looking forward to hearing from you.  

Yours sincerely,

Wenhao LU

Attachments: [Resume] [Selection Criteria]

Wenhao Lu

wllu1@student.unimelb.edu.au
+61 XXX XXX XXX
(My personal address) Carlton, VIC, Australia

Profile

• Speak four languages fluently including English, Chinese, German and Japanese.
• Have deep cultural awareness and cross-cultural communication skills.
• Have experience in administration job as an assistant of International Assignment Officer.
• Capable of using video editing software, such as Adobe After Effect, Adobe Premiere and Aegisub.

Education

Post-Graduate Study:
The University of Melbourne, Melbourne, Australia: (2019-2020)
Master of International Relations

• Organized three group research projects in international history and Asian studies.
• Analyzed and investigated the two economic crises in the 20^th. Century.
• Produced four presentations for different subjects. 

Under-Graduate Study:
Tongji University, Shanghai, China: (2014-2018)
Master of German Study

• Researched German Grenzen literature, which is a post-war German literary school.
• Translated 5 chapters from Faust, which is a world-famous tragic play.

Relevant Experience

Internship at Continental Holding Corporation Shanghai, China: (2016-2017)

Intern of International Assignment

• Organized two cultural events for the foreign employee
• Designed a flow chart for the recruitment process of international assignment
• Conducted an annual mental health survey for engineering department
• Communicated with local vendors for daily routine
• Examined semi-annual employment report files

Exchange semester at Magdeburg University, Magdeburg, Germany (2015-2016)

• Conducted a survey of the recycling policy in German.
• Improved German-Chinese translation skills.

The following are my responses to the criteria of this position.

1, A professional manner

During my internship at Continental Holding Corporation Shanghai in China, as an office assistant in the International Assignment office in the Human Resource Department, I acquired a professional manner in the workplace. For example, I communicated with foreign employees when they need help with their VISA, transportation or housing issues. When I talked with them in person or on the phone, I spoke politely and respectively at all times, and I paid full attention to people when they were talking. I also attended a workshop on how to dress properly in the workplace.

2, Good communication skills

During my postgraduate study at the University of Melbourne, many of my seminars and workshops required me to communicate with students from different cultural backgrounds in class or team projects. I need to express my own opinion and accept the ideas of other students. In the research groups, I have engaged in group discussions, both online and offline. During my internship, I communicated with foreign employees as routine work. For example, I wrote reports to them every month about their payslips and bank account information. As such, I demonstrated both my verbal and written communication skills.

3, High level of time management skills, with the ability to prioritize and manage multiple tasks while consistently meeting deadlines

During my internship, I was always in a time-sensitive environment. For example, at the end of my internship period, I need to sort the profile of more than 300 foreign employees in two weeks, prepare for the handover and do the daily routine work at the same time. I made a strict time table for each issue and managed my time well to meet deadlines while having decent outcomes.

4, The ability to be flexible and proactive

As an assistant in the International Assignment team, I had to deal with unexpected situations. To deal with these situations, I have developed some proactive processes, such as emergency contacts in the bank or local bureaus and to-do lists for critical situations. For example, a foreign employee’s wallet, together with his identity certification, was stolen when he was on a business trip. Without this certification, he could not get on the plane and came back to the Shanghai office. I helped him to contact the local police and the administration bureau and successfully got him back in the office. As such, I have demonstrated that I can be flexible and proactive.

5, The ability to show initiative

In university, I was required to collaborate with other students. I enjoyed organizing group projects. For example, in a group research project for politics class, I organized the meetings with my teammates and set the agenda for the whole project. During my internship, I also showed initiative. For example, I have initiated a simplification of the application for the bank account of the foreign employees.  

3, Reflections

Before this assignment, I have never written a cover letter, or any responses to the job criteria. So I believe this assignment is very helpful for me.

I have met some challenges while writing this genre set. When writing my experience, I found it hard to find balance between university/school experience and internship experience. To this job position, my internship experience as an assistant intern is more useful than my experience at university. But if I write nothing about my academic career, the superior won’t know I have done at university.

I also need to improve my English grammar. I usually confused about definite articles and singular and plural.

I would like to thank Janne for her advice and correcting my mistakes. I am looking forward to the next assignment.